Organizing and Building

                  the Venture Company

    There are a lot of different things you can do in your Venture troop. There is a President, Vice President, Secretary, Treasurer, and Phone Committee.

President

The task of the president is too coordinate the company's total activities.

This includes:

*Working with the Executive as a member of a team that organizes and administers the company program,

*providing effective communication in the company,

*ensuring that relevant materials and equipment are are assembled for business meetings and activities,

*providing for periodic assessments of the company's progress, and

*preparing agendas for business and Executive meetings.

    The president usually presides over meetings of both the company, and the company Executive.

    The president must acquire a working knowledge of the basic rules of order and conduct of a meeting. At all times, he or she should exercise the duties of the office in a way that creates a friendly atmosphere.

    In addition, the president should represent the company at meetings of the district/ region, when necessary or appropriate.

Vice-President (or vice-chair)

    Each company may elect a vice-president. The main duty is to act as president in the absence of that officer, thus fulfilling the duties as outlined for the president. In addition, the vice-president often assumes special responsibilities, as directed by the president.

Secretary

The main task of the secretary is to record company activities. This job can include:

*keeping minutes of all business and Executives meeting,

*maintaining a brief log of all activities,

*attending to all company publicity,

*communicating by letter or telephone,

*maintaining a record of attendance, and

*keeping an updated list of equipment.

Phone Committee

The phone committee person's job is to contact all the people in the group, to remind them of upcoming dates.

Treasurer

The treasurer's job is to attend to the accurate accounting of all company funds. This job includes:

*recording detailed information on all income and expenses,

*preparing an annual statement of the company's financial situation for consideration by company members and the group/ selection committee,

*preparing a monthly statement for the company, and

*collection and keeping track of dues (if payment of dues is a company policy)